Receptionist/Secretary Wanted To Work At A Law Firm

Title: Receptionist/Secretary Location: [Kempton Park] Company: [Law Firm Name]

We are seeking a professional and organized Receptionist/Secretary proficient in Word, and Excel to do secretarial work in law firm based in Glen Marias Kempton Park. Receptionist or Secretary to join our esteemed law firm. As the first point of contact for clients, visitors, and callers, you will play a crucial role in providing exceptional customer service and administrative support to our team.

Responsibilities:

1. Greet clients and visitors with a warm and welcoming demeanor.
2. Answer phone calls, take messages, and direct inquiries to the appropriate person.
3. Manage the firm’s main email account and respond to or forward messages promptly.
4. Schedule appointments, conference rooms, and maintain calendars for attorneys and staff.
5. Assist with basic administrative tasks such as filing, scanning, and photocopying.
6. Prepare and edit legal documents, correspondence, and reports as needed.
7. Maintain confidentiality of sensitive information and adhere to data protection policies.
8. Assist with billing and invoicing processes as directed by the finance team.
9. Monitor and order office supplies to ensure adequate stock levels.
10. Handle incoming and outgoing mail and deliveries.

Requirements:

1. Proven experience as a receptionist, secretary, or administrative assistant, preferably in a legal setting.
2. Excellent communication skills, both verbal and written.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
4. Strong organizational skills and attention to detail.
5. Ability to multitask and prioritize tasks effectively in a fast-paced environment.
6. Professional demeanor and ability to maintain composure under pressure.
7. Familiarity with legal terminology and document formatting is a plus.
8. High school diploma or equivalent; additional certification in office management is a plus.

If you meet the above qualifications and are eager to contribute to a dynamic legal team, please submit your resume and cover letter detailing your relevant experience and why you are interested in joining our firm. We look forward to hearing from you!

[Application Deadline Not Specified]

To apply, please email your CVs to [email protected]

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