Opportunities

Personal Assistant Jobs In Gauteng ( APPLY NOW!)

1. Secretery/ Personal Assistant

Medstaff

–

Northcliff, Gauteng

Apply On Company Site

R15 000 a month

Duties include but Not Limited to:
Dictaphone typing,

Electronic Dairy management, booking appointments,

Answerring calls,

Billing, Medical aid submissions,

Reconciliations,

Personal Assistant Duties,

EXPERIENCE NEEDED:
MUST have 5 to 10 years Medical Reception/ Secretary experience,

Experience with the Elixir Program,

Dictaphone Typing a MUST

Some billing experience

Medical Aid Codes experience.

Must be able to start 1 March

SALARY;

R15 000 to R18 000 Per Month.

Hours ;

Weekdays 8h00 to 17h00

2. Personal Assistant/Office Administrator

WRC Projects

–

Florida, Gauteng 1709

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R7 500 – R8 000 a month

Personal Assistant/ Office Administrator

Job Description/Responsibilities

Personal Assitant

The PA will be required to set up meetings and appointments for the Director and attend with Director per request.
The PA will be responsible for compiling and distributing minutes of a meeting after a meeting has taken place.
Keeping daily diary of Director/Operations/Finance will be the responsibility of the PA.
The up keeping of the Director’s personal affairs will be the responsibility of the PA.
The PA will also be responsible for collecting mail from the postbox.
The PA will be responsible for answering switchboard and screening calls
Compiling and up keep of telephone lists will be the responsibility of the PA
Compiling travel arrangements for any colleague will be the responsibility of the PA

Office Administrator

It will be the responsibility of the OA to manage all stock (PPE, Stationary, Office consumables, Storage, Trunks, First aid boxes, Inventory itinerary).
The OA will be responsible for a daily Ctrack and electricity reports as well as electricity procurement as needed.
The OA will be responsible for managing memberships (DWASA, MBA North)
Compiling letters, presentations and reports will be the responsibility of the OA.
Up keeping of office assets such as Cell Phones, Bank Cards, GPS Devices, Laptops, PC’s, Gate Remotes, Office Keys etc; will be the responsibility of the OA.
Organising and storing paperwork, documents and computer-based information will be the responsibility of the OA
It will be the OA’s responsibility to manage all photos for the project server.
The OA will be responsible for procurement as delegated to him/her by Operations, Sales, etc.
Up keeping the list of Suppliers and Sub contractors will be the responsibility of the OA.
It is the responsibility of the OA to keep fleet documentation up to date.
On site storage regarding trunks, tools etc. will be the responsibility of the OA.

Job Type: Full-time

Salary: R7,500.00 to R8,000.00 /month

Experience:

administrative assistant: 3 years (Preferred)
Administrative office procedures, practices and equipment: 3 years (Preferred)

Location:

Florida, Gauteng 1709 (Required)

3. Junior Administrator

SACA

–

Johannesburg, Gauteng 2197

APPLY HERE

R6 500 – R7 000 a month

Contract

Membership administrative duties:
Capturing new members
Maintain membership database
Assisting with membership queries
Packaging of new and renew membership in tubes and envelopes
Embossing seals on the membership certificates
Filing documents and IDs for members
Contacting members for outstanding documents and debtors.
Generating basic reports
Reception duties

Job Type: Contract

Salary: R6,500.00 to R7,000.00 /month

Experience:

Administration: 5 years (Required)
CRM system: 2 years (Preferred)

Education:

Diploma (Required)

Location:

Johannesburg, Gauteng 2197 (Preferred)

Licence:

licence (Preferred)

Language:

English (Preferred)

4. PA to the Directors/ admin/ HR office assistant

Par-avion Exclusive Catering

–

Lanseria, Gauteng

Apply HERE

R5 000 – R15 000 a month

Contract

Unique individual to assist in daily tasks associated with running an established VIP inflight catering company.

Must be a team player, energetic, excellent front of house/ client relation skills, service orientated, willing to learn, detailed, pedantic, experience in HR admin and or Sage Pastel an advantage. Tasks vary from reception, PA, shopping, accounts, petty cash,stock and general admin functions. Own transport preferred for juniors / essential for senior applicants.

Job Types: Full-time, Contract

Salary: R5,000.00 to R15,000.00 /month

Experience:

Office admin work: 2 years (Preferred)
HR: 1 year (Preferred)

Education:

Certificate (Preferred)

Location:

Lanseria, Gauteng (Preferred)

Licence:

Drivers License Code 8 (Preferred)

Language:

English (Required)

6. Executive Personal Assistant

VML SA

–

Johannesburg, Gauteng

Apply On Company Site

Contract

Responsible for all private/confidential matters, secretarial and filing. This includes typing and the management of telephone calls, visitors, appointments, travel arrangements, confidential filing and delegated routine correspondence.

Key responsibilities

Diary management for three directors
Screening of calls and e-mails
Office management
Dealing with suppliers
Maintain manual and electronic filing systems
Co-ordinate and manage various administrative tasks (meeting scheduling, workshop/conference planning, coordination of board reports)
Ordering and managing stationery requirements
Provide general assistance to directors – where necessary out of office duties i.e. shopping, etc.
Prepare presentations and coordinate functions or events
Travel Arrangements for directors
Develop and support an effective, cooperative working relationship with the Executive teams and the rest of the business
Interact confidently with people at all levels of the business
Back up support in general office management

Requirements

Matric
Secretarial diploma
Minimum three years of PA experience at executive management level
Good command of both written and verbal English, including business writing ability
Excellent computer skills (MS Office: MS Excel, MS Outlook, MS Word and MS PowerPoint)
Organisational and presentation skills
Good interpretation and problem-solving skills
Client service orientation
Ability to manage expectations
Self-motivated with the ability to work without supervision
Excellent time management skills
Well organised and systematic. Ability to prioritise tasks and follow-up administratively across divisional teams

7. Personal/Office Assistant

Nedbank

–

Johannesburg, Gauteng

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To perform a supporting role to the Executive by executing; organising and co-ordinating all personal assistant functions to optimise time management; thereby ensuring the Executives efficiency and effectiveness.

Job Responsibilities

1.
Budgets and business unit plans designed to satisfy key stakeholders2.
Organisation capability improved year after year3.
Investment trade-offs between functions assured everyone met targets / Key technology; systems and processes continuously optimised to drive productivity4.
Problem solving; decision making and judgement was effective and right for the business unit 1.
Built mutually rewarding relationships with clients through understanding and meeting their needs 2.
Strong working relationship with Managing Executive; other senior executives; Boards; peers and direct reports – enabled acceptance of ideas and plans – enhancing business performance 3.
Relationships with direct reports and employees at all levels produced effective early-warning systems4.
Developed constructive and productive relationships with governance bodies; empowerment partners; regulators and communities – earned their trust – enhanced Nedbankï¿½s reputation 1.
Championed a differentiated culture in the business unit – enabled accelerated transformation2.
Set and met business unit BEE and Charter targets3.
Business unit corporate citizenship direction and aligned to Nedbank strategic agenda – furthered Nedbank’s image as a responsible corporate citizen 4.
Championed innovation and continuous improvement in business and in Cluster 1.
Ensured business-wide policy; brand and other standards; regulatory and governance compliance 2.
Risks arising from business unit / projects environment etc. were identified; mitigated and utilised to optimise value 1.
Profit and cost targets met without compromising service delivery or long-term growth / sustainability 2.
Business growth; market share and revenue targets met and sustained3.
Results achieved in ways that contributed to making Nedbank successful 4.
Ensured delivery of the product and service – enhanced Nedbank’s image 1.
Business unit direction; business unit strategy and goals were widely understood; aligned to Nedbank and delivered 2.
Lived; shared and ensured that everybody understood the Nedbank vision ; strategy and values 3.
Valued; understood and integrated all functions.
Right leader in the right job – direct reports and throughout the business unit.
Had people of quality and a strong talent/succession bench to exploit all opportunities4.
Ensured team and organisation delivered performance commitments – recognised excellent performance and dealt with under-performers5.
Was visible and engaged and energised the entire business unit through effective communication and net personal energy

People Specification

Essential Qualifications – NQF Level

Matric / Grade 12 / National Senior Certificate
Diploma

Preferred Qualification

Business related Diploma (focus on arranging ad hoc events/EQ/SQ)

Essential Certifications

Preferred Certifications

Type of Exposure

Built and maintained stakeholder relationships
Completed Reports and Achieved Budgets
Developed and Implemented Communications Strategy
Manage internal process
Managed Relationships
Managed Self
Managed budget
Mitigated Compliance Risk
Provided Administrative Support
Provided Client Service

Minimum Experience Level

5 years experience as senior personal assistanT

Technical / Professional Knowledge

Administrative procedures and systems
Banking knowledge
Banking procedures
Business principles
Business terms and definitions
Data analysis
Governance, Risk and Controls
Microsoft Office
Relevant regulatory knowledge
Relevant software and systems knowledge
Business writing skills
Mltiple technologies knowledge
Cluster Specific Operational Knowledge
minutes taking

Behavioural Competencies

Communication
Energy
Initiating Action
Stress Tolerance
Work Standards
Planning and Organizing

Please contact the Nedbank Recruiting Team at +27 860 555 566

8. Assistant to the Personal Assistant

Muprostaffing

–

Germiston, Gauteng

Apply On Company Site

Minimum requirements:
MatricOwn transport (advantageous)

Good Excel skills

Duties:
Typing

Assisting the Personal Assistant

9. Personal/Events Assistant

Contact Media + Communications

–

Johannesburg, Gauteng

Apply On Company Site

R15 000 a month

Permanent

Remuneration:

R15000 per month Basic salary

Location:

Johannesburg, Linden

Education level:

Diploma

Job level:

Mid

Own transport required:

Yes

Travel requirement:

Occasional

Type:

Permanent

Reference:

#Personal /Events Ass

Company:

Contact Media + Communications

Start date: March

A dynamic, hard-working team in the media industry has a unique position available.

Why is this position unique?

No two days will ever be the same.

Flexibility, attention to detail, excellent organisational skills and willingness to be a team player will win you this position.

Requirements:

Grade 12/matric certification
Qualification in administration, office management or personal assistance is an added advantage
Proven track record within an administrative position
Computer literacy – MS Office applications
Ability to supervise a variety of administrative duties and assist the CEO and MD
Ability to not only tick tasks off a list but to create and manage that list
Ability to think outside the box and be solutions orientated
This position requires flexibility to work events (some evenings and weekends) with possible local travel
Must be presentable, timeous and efficient
Current South Africa drivers license
Own vehicle is non-negotiable for this position
Minimum of two previous Job references and one character reference

CV, certificates and a copy of SA drivers licence to be emailed to [email protected]

Only South African citizens, who are suitably qualified, live in the surrounding area and meet the requirements of the position are eligible to apply for this vacancy. Please note: If you do not fit the specification with the minimum requirements your application will not be accepted for this position. Shortlisted candidates may be required to complete an assessment to demonstrate knowledge of this position. If you have not been contacted within 14 days, please consider your application unsuccessful.

10. Personal Assistant – Legal

Premier

–

Midrand, Gauteng

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Premier, a growing company with strong brands such as, Snow Flake, Blue Ribbon and Manhattans is seeking the services of a Personal Assistant in our Legal Department. Premier is a loyal employer whose culture is very diverse. If you provide exceptional service the company rewards you with incentives and career development. Our strong brands, sets us apart from others. If you know you have what it takes click apply and get the application rolling.

Purpose of the job:
To provide administrative support to the Legal Executive and Company Secretary as well as the Legal Department.